You’ve got too many projects, too few systems, and not enough bandwidth. That’s the reality for most construction companies trying to grow. Internal teams are stretched, turnover is high, and documentation is inconsistent.
Here’s the fix: a virtual PMO for construction that actually executes. Not another consultant who leaves you with a plan. A hands-on team that rolls up their sleeves, embeds into your operations, and starts moving things forward. A virtual PMO is a team of professionals who remotely manage your project management office, providing the same services and support as an in-house PMO.
Give us 90 days. Here’s what we’ll do.
Week 1–2: Get in, Get Oriented, Get Aligned
We don’t start with a kickoff call and disappear. We integrate — fast. Your virtual PMO meets with leadership, identifies pain points, and maps the gaps in your project operations.
We review your current project management process, tools (especially Procore), and workflows. We document what’s working, what’s missing, and what’s wasting your time.
This is the foundation of effective construction PMO services — understanding what’s really happening behind the curtain.
Week 3–4: Build the Plan and Get Buy-In
We don’t deliver reports. We deliver plans — customized, clear, and ready to go. Your virtual PMO builds a simplified operations strategy that supports your current projects and scales your growth.
This includes:
- Task management frameworks
- Admin roles and process flow
- Communication checkpoints
- Timeline for implementation and team adoption
Then, we loop in your team. We don’t push the process on them — we build it with them.
Month 2: Execute. Optimize. Report.
By now, your virtual PMO is inside your system, not hovering over it. We take on the daily admin tasks, submittal workflows, document control, meeting notes, and to-do lists. You stop chasing updates. Your team stops guessing what’s next.
We also build dashboards and reports that mean something. No fluff. Just real data you can use.
Because this isn’t about making things “look good.” It’s about control, accountability, and fewer dropped balls.
Month 3: Scale and Strategize
With your system stabilized, we look ahead. We identify long-term improvements, update documentation, and make sure your team can sustain the momentum. This includes refining the project management process, updating the documentation system, and ensuring the team is aligned with the new processes. We schedule your bi-annual strategy sessions, ensure reporting is on track, and tighten any loose ends.
You now have a full-functioning construction PMO service, without having to hire 3 people internally to manage it.
What You Get in 90 Days
- Streamlined project workflows
- Real-time reporting and accountability
- With our virtual PMO, you can finally free yourself from the burden of administrative tasks. No more chasing updates or managing to-do lists. This newfound freedom allows you to focus on what truly matters- your business’s growth and success.
- Full documentation system
- Our virtual PMO doesn’t just streamline processes, it aligns your team’s efforts towards a common goal. This alignment fosters a sense of unity and motivation, empowering your team to deliver their best work.
And the best part? You get your time back. With our virtual PMO, you can stop babysitting projects and start focusing on what’s next. This time-saving solution allows you to grow, lead, and shape the future of your business with optimism and confidence.
You Built the Business. Our Construction PMO Services Help You Run It
At ZoKa Solutions, we’re not observers. We’re operators. Our virtual PMO for construction companies service is built to support fast-moving teams who need results, not more meetings.
Let’s take 90 days and turn your operation into something that runs smoothly, reports clean, and delivers results.
ZoKa Solutions. Simplify. Elevate. Deliver.