Procore Certified Consultants

A Better Solution

Get the Job Done with ZoKa Project Management.

We’re not just about managing projects; we’re about creating a roadmap to your project’s success. We offer a “get it done, have fun” atmosphere, prioritizing the delivery of top-notch results while maintaining a real and productive workplace.

Unlike average consultants who clock out after setup, we stick around as your trusted partners. At ZoKa, we become an integral part of your project management processes, tackling the tasks you don’t have time for or struggle to accomplish. Our partnership extends beyond the initial setup – we offer ongoing support that evolves and adapts with you and your projects.

Partner with ZoKa and experience project management redefined—a blend of excellence, camaraderie, and continuous growth.

Give your company the Power to Flex with ZoKa!

Jacquelyn Elder,

CEO of Zoka

1 +

Projects Managed

why choose us

Project Management challenges aren't obstacles; they're growth opportunities.

At ZoKa, we tackle challenges head-on, fostering a culture of grit and achievement. Our project management support encourages pushing boundaries and celebrating wins along the way.

We’ll shoulder the load, providing targeted support tailored to your project needs.

Flexible Engagements

Get the support you need, when you need it, as often as you need it. We offer flexible engagements so you only pay for what you need.

Industry Experience

10+ years of project management experience in the construction industry means we understand your project’s unique challenges.

We’re Procore Certified, but we won’t bail after your system is built. We’ll tailor training, templates, and tasks to your specific needs.

Hands-On Support

We're not afraid to roll up our sleeves. Count on us to be by your side, coordinating, training, and delivering dependable results.

Meet Our Team

Jacquelyn Elder

Over 14 years of experience in project management and 8 years in the commercial construction industry.

Lauren Stephens

Project Management Consultant with expertise in process improvement, Procore, and customer relationship management.

Nicole Mefferd

My main goal is to understand client’s needs and provide solutions that add value to their organization.

Brooke Mayernich

Executive Administrator with multiple Procore certifications, I excel in providing comprehensive administrative support to ensure seamless operations.

Featured Case Studies

The project owner required all project data and task tracking to be managed within their own project management software. However, the customer also needed to maintain internal records and workflows within their existing Procore system to ensure consistency across projects.

Action:

We took on the responsibility of managing both platforms—inputting key project data, documents, and updates into the owner’s system while simultaneously maintaining full records, logs, and task tracking in Procore. This ensured seamless communication with the owner while preserving the customer’s internal project standards and reporting structure.

Result:

The owner received project updates in their required format, ensuring compliance and transparency. At the same time, the customer retained a complete and organized record of the project in their own system, allowing their team to operate efficiently without disrupting existing processes.

A subcontractor attempted to charge the customer additional fees for items that were already included in the original project scope.

Action:
We reviewed the original scope documents and retrieved the signed Schedule of Values (SOV), which clearly listed the disputed items as included. Our team conducted this research independently to avoid interrupting the customer's workflow.

Result:
By identifying and confirming the originally agreed-upon scope, we prevented unnecessary additional charges. This not only safeguarded the customer from cost overruns but also saved them valuable time and preserved project budget integrity.

The customer faced a critical deadline for submitting change order items that required same-day revisions. If not updated in time, the items would be rejected by their client, potentially delaying the project.

Action:
We quickly gathered the necessary information to implement the required changes and mobilized multiple team members to complete the updates within the tight deadline. After the immediate issue was resolved, we documented and mapped out a proactive process to prevent future last-minute changes on the project.

Result:
The change orders were successfully updated and submitted on time, preserving the customer’s relationship with their client and avoiding project delays. Additionally, our post-incident process mapping reduced the risk of recurrence, adding long-term value to project execution.

The customer was not utilizing cost codes, resulting in all expenses being lumped under the overall project. This lack of cost segregation made it difficult to assess project performance, identify overruns or savings, and plan effectively for future financials or Work-in-Progress (WIP) reporting.

Action:
We collaborated with the customer to develop a cost code structure tailored to their operations, ensuring it aligned with their workflows and reporting needs. This included organizing codes in a way that supported clearer budgeting, forecasting, and financial tracking.

Result:
The new cost code framework provided visibility into project financials, enabling more accurate WIP reporting and long-term financial planning. The customer now has the tools to track performance by category, identify trends, and make data-driven decisions on current and future projects.

The customer was using an overly extensive list of cost codes, which led to inconsistent data entry and made it difficult to extract meaningful financial insights. The cluttered structure hindered their ability to make informed decisions across projects.

Action:
We partnered with key stakeholders—including executives, accounting, project management, and operations—to evaluate their current cost code usage. Together, we streamlined and consolidated the list, focusing on codes that provided the most value for reporting, forecasting, and strategic planning.

Result:
The refined cost code structure improved data consistency and clarity, enabling the customer to generate more accurate financial reports and gain better visibility into project performance. This optimization enhanced decision-making across departments and supported long-term financial strategy.

Our PMO Process

ZoKa's PMO Process

Step 1: Step 1:

Step 2: Step 2:

Step 3: Step 3:

Step 4: Step 4:

Step 5: Step 5:

Step 6: Step 6:

Define the organizations needs for a PMO

Purpose, Objectives, and Scope

Level set

In-person visit to speak with all levels of the organization on workflows
Documentation of current processes

Visualization

Mapping of current processes with identification of key areas of change, low hanging fruit, and evolution

Plan

Discussing which changes to implement, timeframes, and visibility

Execution

Includes set up of new processes as well as training

Maintaining/Evolution

Continuous evaluation of current processes through data and communication with those involved in the processes and tweaking processes as needed or developing new.

Software Enterprise

ZoKa's Process

Step 1: Step 1:

Step 2: Step 2:

Step 3: Step 3:

Step 4: Step 4:

Step 5: Step 5:

Step 6: Step 6:

Step 7: Step 7:

Define the organizations needs in relation to the software integration

Purpose, Objectives, and Scope
- Are we starting for scratch or redefining and executing?
- Timeframe Expectations

Level set

Quick overview on project totals
- Ex: Number of Projects, Number of submittals, Number of users, etc.

Quote on scope

Acceptance and Compliance/Contract Items

Kick Off Call

Running through objectives and scope again, but further granular detail

Execution

Execution on Scope - This includes executing on the scope as well as any training needs

Maintaining/On-Going Support

We remain an advocate should you need the power to flex (huge influx of projects, addition of another Procore module, etc.

1 +

Successful Projects

1

Consultants

1 %

happy clients

1

Certifications

WHAT HAPPY CLIENTS SAY

Testimonials

Understanding your requirements and objectives is important to us. We listen and work
together to create a truly unique and unforgettable experience.

“ZoKa Solutions has the ability to see how to take your current process and define, measure, analyze, improve, and control results. By adding the design and verify as well, they give our organization improved existing processes as well as the ability to develop higher standards of reliability.”

“From the very beginning, ZoKa Solutions demonstrated an exceptional understanding of our project’s requirements, objectives, and constraints. Their attention to detail was impressive, ensuring that no aspect was overlooked, which greatly contributed to the project’s success.”