Procore Certified Partner
•
WBENC Certified Women-Owned
•
(262) 838-5400
OPERATIONAL PHILOSOPHY
We translate project and organizational priorities into an operating structure that is natural for your team to use so you can focus on executing.
Our goal is to clear the way so each person on your team can focus on what they do best.
Governance for clear decisions
Process to standardize how work moves
Technology to optimize where the work happens
Data so leadership has the information they need
Accountability to keep it all moving
Most consultants will hand over the plan and stop there. We don't.
ZoKa offers multiple ways to create leverage based on your needs. We can assist short term or fully embed in your operations to provide ongoing support.
Four Ways We Plug In
Whether you need rapid intervention or ongoing operational support, we have an engagement model designed for your project's exact stage.
Targeted SUPPORT
Limited Project Engagement
Defined scope · Clear exit
If you have a specific issue slowing you down, we step in to fix it. This is focused, defined work with a clear scope and timeline.
Best For:
-
Submittal bottlenecks
-
Closeout recovery
-
Single project support
What this looks like:
-
Clear scope & timeline
-
Fast implementation
-
Immediate impact
FLEXIBLE SUPPORT
Fractional Support
Monthly hours · Scales with your pipeline
When you don't need a full system, just experienced support to help manage workload, improve processes, or fill gaps. We assist without long-term commitment.
Best For:
-
Supporting internal teams
-
Filling operational gaps
-
Short-term or evolving needs
What this looks like:
-
Hourly engagement
-
Flexible scope
-
On-demand expertise
ONGOING SYSTEMS
Operational Infrastructure
Ongoing partnership · Integrated support
Your full operational infrastructure is built & supported. We design the systems & run them with you, ensuring consistency, visibility, and control across your organization.
Best For:
-
Long-term growth support
-
Company scaling
-
Building from the start
Delivery Levels:
-
Operational Support
-
Disciplinary Governance
-
Enterprise Governance
Executive Counsel
Strategic Advisory
Ongoing or project-based · Executive counsel
This service is focused on solving high-level operational challenges, planning system improvements, and guiding internal teams.
Best For:
-
Leadership decision-making
-
Operational optimization
-
System & process strategy
What this looks like:
-
Advisory based engagement
-
Executive level collaboration
-
Focused problem solving
How We Work
A hands-on methodology proven on job sites across the world.
01
We embed into the active project or organization, review the documentation, interview key personnel, and identify where the operational breakdown is occurring.
02
We implement & optimize your systems, configure the tools, build the workflows, and set up the reporting structures.
03
This is where we are different. We don't hand you a manual. We have the ability to operate the systems alongside your team until the new way of working is established and self-sustaining, or we continue to run them on an ongoing basis.
Assess
Build
Run
Who We Support
Built for organizations with demanding capital projects and zero tolerance for operational slippage.
Growing General Contractors
Scaling past existing project management capacity without wanting to hire overhead ahead of revenue.
Owners & Developers
Needing owner representation, independent controls oversight, or assistance managing GC delivery.
Public & Municipal Owners
Managing capital improvement programs with strict compliance, reporting, and documentation demands.
Specialty Contractors
Taking on larger prime contracts that require more sophisticated submittal, RFI, and change management.
PROCORE & SYSTEMS
Same-Day Setup for Multiple Project Awards
The Challenge
The customer was awarded several contracts in a single day, all with immediate start dates. Without quick setup in the project management system, field teams wouldn't have access to the information needed to begin work.
The ZoKa Intervention
We mobilized our entire team to set up all awarded projects in Procore, inputting contract details, uploading drawings and documents, assigning users, and configuring workflows to match each project's needs.
Measurable Outcome
All projects were live in the system the same day, enabling seamless field mobilization and immediate progress on-site.
PROCORE & SYSTEMS
Procore Financial Data Cleanup
The Challenge
The customer's accounting team was generating inaccurate financial reports from Procore. Outdated commitments, inactive vendors, and legacy budget items were inflating costs across multiple projects.
The ZoKa Intervention
We conducted a system-wide Procore audit, closing outdated commitments, cleaning up vendor records, updating budgets, and adjusting company-level reporting settings.
Measurable Outcome
Reports now reflect accurate, up-to-date financials, and leadership has a clear view of project and portfolio-level financial health.
WHAT CLIENTS SAY
“
ZoKa Solutions has the ability to see how to take your current process and define, measure, analyze, improve, and control results. By adding the design and verify as well, they give our organization improved existing processes as well as the ability of develop higher standards of reliability.
JR
James Richmond
CEO, e2 Companies
“
Starting a relationship with ZoKa Solutions was undoubtedly the best decision of the year. Jacquelyn Elder (CEO) has knowledge of construction that supersedes my own and I have 40 plus years of experience and her company has superseded our expectations.
JZ
John Zigulich
Senior Superintendent, Edon Construction