Process Innovation
Optimize processes. Drive Results. Revolutionize your project management with our progressive solutions.
Accelerated Performance
Efficient, tangible results. From high-level coordination to nitty-gritty details, we tailor flexible engagement to your needs.
Hands-On Support
We’re not afraid to get our hands dirty. We’ll work alongside your team in the trenches; coordinating, training, and delivering results you can trust.
So what’s a PMO?
...and why does it matter?
Most people hear “PMO” and think: Meetings, templates, and extra layers of management. That’s not what we do.
At its core, a PMO (Project Management Office) is the system that runs how your projects operate. Here’s the problem: Most PMOs are built as theory, not something that actually works in the field. So they fail.
What a PMO Defines:
- How work gets done
- How information flows
- How teams stay accountable
- How leadership sees what’s happening
Operations, Project Management & Support Services
We build and run a practical, working PMO. We don’t hand you a plan and walk away.
- Standardized workflows your team actually uses
- Clear reporting that leadership can trust
- Structured document and submittal management
- Defined accountability across every project
- Systems that support your team—not slow them down
When your operational system is right:
Projects run consistently
Problems get caught early
Teams stay aligned
Leadership has clarity
That’s what we build.
Project Management Consultants that become an integral part of your system.
Your Business is OUR Business.
Welcome to ZoKa, where we’re revolutionizing construction project management. With our data-driven approach and software expertise, we’re here to optimize your projects and foster lasting relationships.
Elevate your project management game with our forward-thinking strategies that empower teams with comprehensive support.
We Build the Operational Backbone Your Projects Are Missing
- Define and standardize your workflows
- Implement and optimize your systems (including Procore)
- Take on administrative and coordination work
- Build real-time reporting and visibility
- Create structure, accountability, and consistency across projects
Simple. Structured. Built to Stick.
Diagnose the Breakdown
Build the System
Run & Support It
This is where most consultants stop. We don’t.
Where We Plug In.
Limited Project Engagement (LPE)
If you have a specific issue slowing you down, we step in, fix it, and get out of the way. This is focused, defined work with a clear scope and timeline.
- Best For:
- Submittal bottlenecks
- Closeout recovery
- Document control issues
- Supporting a single project
-
What this looks like: - Clearly defined scope or timeline
- Fast implementation and execution
- Immediate operational impact
Fractional Support (Hourly)
Sometimes you don’t need a full system, you need experienced support to help manage workload, improve processes, or fill gaps. We plug in where needed without long-term commitment.
- Best For:
- Supporting internal teams
- Filling operational gaps
- Short-term or evolving needs
-
What this looks like - Hourly engagement
- Flexible scope
- On-demand expertise
PMO Retainer (Operational Infrastructure)
This is where we build and operate your full operational infrastructure. We don’t just design systems, we run them with you, ensuring consistency, visibility, and control across your projects.
- Engagement Structure:
- Monthly retainer based on hours
- Typically structured as annual partnerships
-
Delivery Levels: - Operational Support – Structure and coordination for smaller teams
- Operational Governance – Standardization and discipline for growing teams
- Program Governance – Enterprise-level control for complex programs
Strategic Advisory
For organizations that need direction, not execution, we provide strategic advisory support. This is focused on solving high-level operational challenges, planning system improvements, and guiding internal teams.
- Best For:
- Leadership decision-making
- Operational planning and optimization
- System and process strategy
-
What this looks like - Advisory-based engagement
- Executive-level collaboration
- Focused problem-solving
Operational Problems We Solve
Every solution includes:
- Clear problem definition
- Operational impact analysis
- Our structured approach
- Measurable outcomes
Construction Closeout Recovery
Submittal Management Systems
Construction Document Control
Project Visibility & Executive Reporting
Construction Workflow Alignment
Client Testimonials
We Don’t Just Advise. We Execute.
Most firms give you recommendations and leave you to figure it out. We don’t.
- Procore-certified experts who actually implement
- 15+ years of project management experience
- Deep construction industry knowledge
- Embedded support—not surface-level consulting
- Willing to do the work others avoid
Governance Models
Operational Support (Supportive PMO)
We bring order, visibility, and coordination to teams without internal operational infrastructure.
- Focus Areas:
- Administrative coordination
- Reporting
- Document control
- Submittal tracking
- Meeting governance
Outcome: Clear structure. Organized projects. Less noise.
Operational Governance (Disciplinary PMO)
We standardize how your projects run and create accountability across your organization.
- Focus Areas:
- Standardized workflows
- KPI reporting
- Cost tracking
- Risk management
- Portfolio visibility
Outcome: Disciplined execution. Predictable performance.
Program Governance (Enterprise PMO)
We implement governance systems that control large-scale capital programs.
- Focus Areas:
- Program governance
- Portfolio dashboards
- Enterprise SOPs
- Executive reporting
- System integration
Outcome: Full visibility. Controlled execution at scale.
Free Downloads
18 Project Portfolio Management KPIS to Measure PMO Performance
5 major roles a Project Management Office plays within a company
Determining the Mathematical ROI of a Project Management Office (PMO) Implementation
Evaluating the ROI of Investing in Project Management Software
Guide to Calculating the ROI of Enterprise Technology Investments
In-House VS External Software Development: Pros and Cons
Inside vs. Outside: When to Hire a Consultant
Popular Questions
A group or department that defines and maintains the standards of project management for a company. They retain the documentation and metrics for executing projects and are tasked with ensuring projects are delivered on time and within budget.
- This is dependent on the level and type of the PMO within the organization.
- + Standardization of project management process
- - Centralized approach to projects helps ensure clarity and consistent accurate results.
- + Support project implementation
- - PMOs are typically tasked with identifying and training PMs and providing support. This produces better trained staff which helps ensure project success.
- + Provide a consolidated view of all projects
- + Plan and schedule resources efficiently
- + Strategic Management and Governance
- - Aligns your execution with the strategic vision.
- + Standardization of project management process
Primarily within construction, but we do have clients in the energy realm and assist other consultants.
Collectively we have over 15 years of experience.
Specifically, Jacq has been in project management/strategic initiatives for 10+ years. Lauren has been in the construction industry for 8 years.
No we do offer in person services as well. Our PMO service does require in-
person interaction. We also offer in-person training as well and check ins throughout the year. Again, it really depends on the needs of our client.
There’s an Easier Way to Run Your Projects
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